Invoice Automation

Invoice Automation

Our Invoice Automation solution simplifies and streamlines processes, seamlessly integrating into your Financial Management System (FMS) to intelligently digitise how you work with your invoices. Our capture technology reads, interprets, verifies and validates your invoices before posting to your purchase ledger automatically. We transform purchase invoice processing and accounts payable with Cloud connected Invoice Automation. You can automate the mundane and empower individuals to unlock value across your finance function.

100 MILLION
INVOICES PROCESSED
ANNUALLY

2,000 CUSTOMERS

£150 MILLION
SAVED ANNUALLY

Understanding key issues

CHALLENGES

Struggling with efficiency

Organisations struggle with efficiency due to manual processes which reduce business performance. Automation unlocks value by introducing intelligent process efficiencies.

Security

Sensitive information found in invoices is often kept in an unsecure system. Without a secure archive, organisations are at risk of losing this information.

Reducing costs

Manual and paper-based processes cause unnecessary, inflated spending due to badly utilised resources and physical paper costs.

Cloud connected

Organisations that haven’t invested in Cloud technology may find it difficult to access their systems anytime, anywhere, which causes inefficiencies due to limited mobile working.

How our Invoice Automation software can help you

FEATURES & BENEFITS

  • Efficiency

    Manual processes are laborious, prone to error and expensive, placing a great burden on finance departments in all sectors. Our Invoice Automation is designed to help you worry less about your business performance.

    Powerful, yet easy to use

    Our simple to use system streamlines your processes so you are able to action an invoice considerably faster, while reducing the chance of error.

    Automatic invoice data extraction

    With one process, it allows you to automatically extract data using intelligent Optical Character Recognition (OCR) to save manually entering the data.

    Intelligent workflow

    Intelligent approval workflow means that each expense claim is routed to the correct budget holder or authoriser for approval, with email alerts built in.

    Touchless processing

    Our capture technology reads, interprets, verifies and validates your invoices before posting to your purchase ledger automatically.

  • Security

    Security is becoming harder to maintain with the rise of fraud and confidential leaks. Our invoice automation is designed to help you worry less about the security of your data.

    Secure document archive

    Our system is highly secure, giving everyone authorised within the enterprise the ability to organise, store, access, comment on and distribute appropriate corporate information.

    Automatic invoice data validation

    Our software scans the incoming document and analyses the extracted data. It automatically builds a knowledge database which enables it to immediately identify the document type and structure.

    Improved visibility and control

    Our SmartDashboard application enables authorised users to quickly view a high-level graphical display of concurrent reports relevant to the processing of documents.

    Cloud connected

    To support our customers’ journey to the Cloud, our Document Management 4.6 enables organisations to perform document scanning and data extraction via OCR in Cloud-hosted deployments.

"V1’s technology has considerably streamlined our purchase-to-pay processes. On average we are now able to process a purchase invoice up to ten minutes quicker than before, saving considerable time."

Shabir Ismail, Director of Finance

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"V1’s ability to track objects to a centralized back-end SQL database and highly customizable bar coding solution enabled us to set up a process extremely well suited to our needs."

Mike Rohwer, IT Manager

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"We looked at several solutions, but decided on V1 financial automation software because it was simple to use and intuitive for our staff."

Hazel Copeland, Chief Financial Officer

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  • North Warwickshire & Hinckley College
  • Enterprise Properties
  • Woldmarsh

Resources

V1 Document Management Overview

Document Management Overview

Our Document Management end-to-end solution, including Invoice Automation, delivers intelligent solutions that automate your processes.

Document management release 4.6

Document Management 4.6 Factsheet

To support our customers’ journey to the Cloud, Document Management 4.6 enables organisations to perform document scanning and data extraction via OCR in Cloud-hosted deployments.

News & Opinions

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